Time Blocking and Time Chunking: Setting Up an Effective Reminder System

This week, the ProductivityCast team talks about how to set up effective reminders when you’re time blocking (or time chunking) as your primary productivity system. The conversation turns out much more useful for anyone looking to set up an effective reminder system. Enjoy! (If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/133 for clickable links and the full show notes and transcript of this cast.) Give us feedback! And, thanks for listening! If you’d like to continue discussing Time Blocking and Time Chunking: Setting Up an Effective Reminder System from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post). In this Cast | Time Blocking and Time Chunking: Setting Up an Effective Reminder System Ray Sidney-Smith Augusto Pinaud Art Gelwicks Francis Wade Show Notes | Time Blocking and Time Chunking: Setting Up an Effective Reminder System Resources we mention, including links to them, will be provided here. Please listen to the episode for context. Time Blocking Defined; Why Time Blockers Need Effective Reminders West Wing (TV series) What’s Available Today? What You Should Look for in a Reminder System? Google CalendarApple CalendarMicrosoft CalendarApple RemindersGoogle TasksGoogle KeepMicrosoft’s Scheduled Tasks (Task Scheduler)Checker PlusZapierIFTTTMicrosoft PowerAutomateWindows Scheduled TasksTodoist RemindersOmniFocusGoogle AssistantApple SiriAmazon AlexaChecker Plus for Google Calendar™ EvernoteGboard (Android) / Gboard (iOS) (voice typing on Android/iOS) Raw Text Transcript Raw, unedited and machine-produced text transcript so there may be substantial errors, but you can search for specific points in the episode to jump to, or to reference back to at a later date and time, by keywords or key phrases. The time coding is mm:ss (e.g., 0:04 starts at 4 seconds into the cast’s audio). Read More Voiceover Artist 0:00Are you ready to manage your work and personal world better to live a fulfilling productive life, then you’ve come to the right place. ProductivityCast the weekly show about all things productivity, here are your host, Ray Sidney-Smith and Augusto Pinaud with Francis Wade and Art Gelwicks. Raymond Sidney-Smith 0:17Welcome back, everybody to ProductivityCast, the weekly show about all things personal productivity. I’m Ray Sidney-Smith. Augusto Pinaud 0:22I’m Augusto Pinaud. Francis Wade 0:23I’m Francis Wade. Art Gelwicks 0:24And I’m Art Gelwicks. Raymond Sidney-Smith 0:25Welcome, gentlemen, and welcome to our listeners to this episode of ProductivityCast. Today, we’re going to be talking about time blocking, sometimes called time chunking. And Francis brought this topic. So I’m gonna hand this over to Francis to kind of open us up in terms of kind of explaining to us what time blocking is. And what we’re going to do today is have a little bit of a conversation around the idea of an effective reminder system, how do you set up reminder systems? And why is it important as a time blocker or time chunker, to go ahead and have reminders, remind you at the both appropriate time and a level, so to speak, and maybe Francis can speak to that a little bit. So that you can really do what you need to do when you need to do it where you need to do it. So Francis, for those of you who are maybe have no idea what time blocking is, can you explain for listeners, what time blocking is? Francis Wade 1:15Sure, it’s a technique in which you put a task a flexible task in your calendar. So in other words, you’re moving it either from your memory or from a to do list and you’re putting it on your calendar. In other words, you’re assigning a time and the day and the duration to a task that you could do at different times. So you’re pinning it, in other words to a specific spot in your calendar. And in general, it’s it’s not a technique that everyone needs to use,